New Rules

Approved at the Annual General Meeting on 25 November 2009

They should be read in conjunction with the Note from the President

NAME, CONSTITUTION AND OBJECTS

1. The Club shall consist of former pupils, past and present school staff, and individuals connected with the management of the City of London School ("the School"). The Club shall be known as the John Carpenter Club (Old Citizens' Association) ("the Club") and its members are collectively referred to as Old Citizens.

2. The Objects of the Club shall be: -

(a) To preserve the traditions and further the interests and prosperity of the School and to promote friendly contact among Old Citizens and with the School.

(b) By means of constituent Sports Clubs to provide facilities for sporting activities.

(c) To administer a Benevolent Fund and to constitute and administer any other charitable trust or trusts whether incorporated or unincorporated..

(d) To maintain a careers advisory service.

(e) To provide other services and benefits to Old Citizens and/or the School as recommended by the General Committee from time to time and approved at a general meeting.

MEMBERS

3. There shall be the following classes of members: -

(a) Full Members (including Dining Members).

(b) Associate Members.

4. (a) Full Members are those persons who are ordinary members of the Club on the date of adoption of these Rules and those who join the Club following the adoption of these Rules either by payment of a subscription or pursuant to rule 4 (c) below.

(b) Dining Members of the Club are Full Members who are Life Dining Members at the date of adoption of these Rules and no new Dining Members are to be admitted following the date of the adoption of these Rules.

(c) With effect from the adoption of these Rules former pupils within the scope of Rule 11(A)(a) leaving the School in the summer of 2009 and thereafter become Full Members of the Club for life on the day following their ceasing to be pupils at the School and without any liability to pay any further membership subscription.

(d) All Full Members shall be entitled to receive the JCC Gazette and Membership List in hard copy format as and when issued as well as notices of the dinners, or other functions organised by the General Committee. They are also entitled to attend paying events at discounted rates as determined from time to time by the General Committee.

(e) Associate Members are former pupils who express a wish to join the Club but not to pay a subscription or who supply personal data to the Club on the basis that as a consequence of so doing they will be treated as Associate Members of the Club. Associate Members do not pay any membership subscription and they are entitled only to receive electronically the JCC Gazette, the Membership List and other notices. Associate Members shall pay the full price for Club events; they may attend and speak at general meetings of the Club but may not vote and are not entitled to hold office in the Club.

(f) Playing Members shall be those who in addition to being a Full or Associate Member take part in constituent Sports Club activities.

(g) All past and present members of staff and individuals connected with the management of the School may apply to join the Club either as Full Members or Associate Members.

5. All applications for Full Membership shall be sent to and approved by the General Committee. The names of the members elected as Playing Members shall be notified to the Sports Committee. Admission of Associate Members is not subject to an approval procedure but the names of all new Associate Members will be recorded by the Club.

6. A member may resign by sending notice in writing to that effect to the Secretary of the General Committee.

7. A Full Member who shall be in arrears with his subscription for upwards of 15 months shall be transferred to the status of Associate Member, but shall be eligible for reinstatement at the absolute discretion of the General Committee.

8. The General Committee may on any grounds it deems sufficient suspend or expel any member, provided that two-thirds of those present and voting concur (subject to a right of appeal to the Club in General Meeting). The General Committee may reinstate any member struck-off under this rule.

HONORARY MEMBERS

9. The Club may elect as Honorary Members persons nominated by the General Committee. An Honorary Member shall not, except with the sanction of the General Committee, hold an office or vote at any meeting but shall otherwise be treated as a Full Member.

SUBSCRIPTIONS

10. Subscriptions, where payable, shall be due on application and on the 1st of September in each year. There will be no further monetary subscription for Full Members of the Club admitted pursuant to Rule 11(A)

11. (A) (a) As from September 2009 the General Committee may make arrangements with the School from time to time whereby the Club receives a lump sum from the School, for each pupil who becomes a former pupil, the effect of which will be to make all such persons Full Members for life.

(b) The life subscription for Old Citizens previously known as ordinary members which was closed to new applications on 7th November 1980 and the Period Subscription scheme of 15 years introduced on 7th November 1980 continue in force. Such subscriptions, whether for 15 years or some other period shall be fixed and renewable at the amount from time to time determined by the General Committee and, if not renewed, the member shall either be liable for the ordinary Annual Subscription for the time being for Full Members or shall be transferred to Associate Member, at the option of the member.

(c) Members who have been in continuous membership of the Club for forty-five years shall not be liable for any further subscriptions. However, any payments made by the Member after becoming eligible to cease paying a subscription shall be treated as a non-refundable donation to the Club.

(d) Any member who was a life member of the JCC on the 31st August 1946, shall be a Dining Member and shall not be liable for any subscriptions.

(e) Ordinary Members of the Club immediately prior to the date of adoption of these Rules who cease to make any payment to the Club shall become Associate Members unless they resign.

(B) Arrangements made by the General Committee with the School so as to provide that any pupil leaving the School after July 1991 until July 2008 and who has been in the School for at least three years (or two if he entered in the Sixth Form) shall have the effect of entitling those Old Citizens to Full Membership of the Club for a period of 10 years from the 1st September next following the date of such pupil leaving the School without payment of a subscription until the tenth anniversary of leaving the School. Thereafter they will be treated as Associate Members unless they pay the ordinary annual subscription and become Full Members.

(C) The General Committee by a resolution passed by a two-thirds majority of those present and voting may determine the amount of subscription for Full Membership (except Playing Membership) without the necessity of convening a General Meeting for that purpose.

12. Playing Members shall pay an additional annual sports subscription as fixed from time to time by the Sports Committee.

13. Any Full Member who is admitted after 31st March in any year shall be entitled on payment of a single subscription to Full Membership until 1st September next but one following his election.

OFFICERS

14. The Club shall be managed by a General Committee, which shall consist of the following:

(a) The Officers as follows: -

President

Secretary

Treasurer

Entertainments Secretary

Editor of the Gazette

Almoner

(b) 8 other Members (hereinafter referred to as ‘General Members')

Immediate Past President, and a representative of the Playing Members and the Alumni Relations Officer employed by the School. The Alumni Relations Officer shall not have a vote.

15. (a) The President, other Officers and General Members of the General Committee shall be elected by ballot at the Annual General Meeting. Nominations duly proposed and seconded indicating the willingness of the nominees to serve shall be delivered in writing to the Secretary not later than the 15th September each year. The year of leaving the School, names and dates of birth of the candidates nominated shall be circulated with the notice convening the Meeting and ballot papers shall be issued at the Meeting.

(b) The General Members shall be elected in the following manner:

(i) If there are no more than 5 of those nominated for the General Committee who shall be aged under 36 years at the date of the Annual Meeting, then those so nominated shall go forward for the election without ballot.

(ii) If there shall be more than 5 of those so nominated there shall first be a ballot of those who shall be aged under 36 years at the aforesaid time and of those so nominated 5 shall be elected to serve under this ballot.

(iii) There shall then be a ballot of those nominated not elected under paragraphs (i) or (ii) of this Rule 16(b) and from such nominees shall be elected sufficient Members (of whatever age) to make up the full number of 8 General Members of the General Committee.

(c) At each Annual General Meeting the Officers and General Members of the General Committee shall retire but shall be eligible for re-election.

(d) The Representative of the Playing Members to serve ex-officio on the General Committee shall be nominated annually by the Sports Committee.

16. A Reporting Accountant (who shall be a Chartered or Certified Accountant) shall be appointed and shall be elected at the Annual General Meeting.

17. a) Past Presidents shall be designated Vice-Presidents.

(b) The Club may appoint any member to be an Honorary Life President.

GENERAL COMMITTEE

18. (a) At any meeting of the General Committee 5 Members shall form a quorum. In the case of an equality of votes the chairman of the meeting shall have a casting vote.

(b) The General Committee may appoint any Full Member to fill any casual vacancy that may occur in the General Committee or in the Office of Reporting Accountant subject to confirmation at the next General Meeting of the Club. Any Member so appointed must retire at the next Annual General Meeting but may be elected as a Member of the General Committee at the Meeting.

(c) The General Committee may co-opt any Full Member(s) to the General Committee but such Member(s) shall retire at the next Annual General Meeting but shall be eligible for election as a General Member of the General Committee at the Meeting or may subsequently be co-opted.

19. The General Committee shall have power to deal with any question not provided for in these Rules, which in their opinion requires to be dealt with before the holding of a General Meeting.

CONSTITUENT CLUBS

20. There shall be the following constituent Sports Clubs: -

OC Cricket Club

OC Fives Club

OC Football Club

OC Golfing Society

OC Lawn Tennis Club

OC Rifle Club

Citizens Rugby Football Club

OC Swimming and Water Polo Club

and such other Clubs as the General Committee may determine.

21. Each constituent Sports Club may adopt Rules for its management, which shall become operative on confirmation by the Sports Committee. If such rules conflict with these Rules the latter shall prevail.

22. Each constituent Sports Club may maintain a register of its former members and, if members of the Club they shall be eligible, if they so wish, to receive notices of entertainments organised by the particular club and of its meetings and to vote thereat and to serve on its Committee or as its representatives but not otherwise to take part in its activities. These members shall not be liable to pay the Sports Subscription.

23. The Officers of the constituent Sports Clubs shall be elected in each year at the Annual General Meetings of the particular club.

24. (a) The constituent Sports Clubs shall be managed by the Sports Committee, which shall consist of the following:

Chairman

All Past Chairmen

Sports Secretary

Sports Treasurer

Two members of the Club

and one representative of each constituent Sports Club to be nominated from time to time by each Club, provided that in any case where more than three Past Chairmen attend meetings only those three who have most recently passed the Chair shall be entitled to vote.

(b) The Sports Committee shall have the power to appoint such sub-Committees with such powers and authorities as it may deem fit.

25. The Chairman and other officers and members of the Sports Committee may be Full or Playing Members and shall be elected at a General Meeting of Playing Members to be held no later than the end of November in each year.

26. At any meeting of the Sports Committee four members shall form a quorum. In the case of an equality of votes the chairman of the meeting shall have a casting vote. The Sports Committee may fill any casual vacancies that may occur in the Sports Committee subject to confirmation at the next General Meeting of the Playing Members.

27. The Sports Treasurer and Sports Secretary shall be ex-officio members of each constituent Sports Club Committee.

29. The Sports Committee shall have the power to deal with any question affecting the constituent Sports Clubs, which is not provided for in these Rules, which in its opinion requires to be dealt with before the General Meeting of the Playing Members.

29. The Sports Committee may take such steps as it may think fit to encourage any forms of OC sport even though not within the scope of an existing constituent Sports Club.

30. In May each year the Sports Committee shall submit to the General Committee an estimate of the amount required to maintain the activities of the constituent Sports Clubs and for the purposes mentioned in Rule 30 during the year commencing on the 1st September following. In July each year the General Committee, having considered the estimate, shall make such grant to the Sports Committee as may be deemed proper. The amount granted shall be applied by the Sports Committee in such manner as it thinks fit for the above purposes. Any unexpended balance of the grant shall be refunded to the Treasurer.

TRUSTEES

31. There shall be three individual Trustees or one corporate trustee a majority of whose directors shall be members of the General Committee of each of the following funds:

(a) General Fund

(b) Social Fund

(d) Sports Fund

The individual Trustees shall be elected by the Club and they shall remain in office until death, resignation or bankruptcy, or removal by a majority of two-thirds of those voting at a General Meeting. Vacancies shall be filled by the General Committee subject to confirmation at the next General Meeting of the Club.

32. The General, Social and Sports Funds shall be invested in or upon any investments for the time being authorised by law for investment of trust funds or in or upon the bonds, debentures, debenture stock, mortgages, obligations or securities or the guaranteed preferred or ordinary stock or shares of any company or any public municipal or local body or authority in any part of the world as the General Committee shall from time to time determine with power to vary such investments for or into other or another of an authorised nature and the income thereof shall be paid to the Treasurer.

33. The Benevolent Fund shall be held by the Trustees thereof upon the trusts and with and subject to the powers and provisions contained in a Trust Deed dated the 8th December 1943.

GENERAL FUND

34. All subscriptions from members of whatever class shall be carried to the General Fund.

SOCIAL FUND

35. (a) The Social Fund shall be available only for the benefit of Dining Members in accordance with Rule 35 (b).

(b) The income and, if and so far as may be necessary, the capital of the Fund shall be applied for the benefit of Dining Members who attend social functions. The General Committee shall decide the amount so applied.

BENEVOLENT FUND

36. (a) The Benevolent Fund and the income thereof shall be applied pursuant to the said Trust Deed to or for the benefit of all or any distressed old pupils and staff of the School or their families whether or not such pupils and staff are or have been members of the Club or to or for such charitable objects as the Club shall in General Meeting direct.

(b) In administering the Benevolent Fund the Trustees thereof shall act on the directions of the General Committee. The Almoner shall advise the General Committee as required.

(c) The Club may, from time to time, create new charitable trusts whether incorporated or not and may wind up and/or merge any existing charitable trusts with the consent of the existing trustees.

SPORTS FUND

37. (A) Such sum as the General Committee shall from time to time determine shall be carried from the General Fund to the Sports Fund which shall be applied at the discretion of the General Committee for the following purposes: -

(i) the acquisition, renting or sharing of a ground for the use of Playing Members and the maintenance thereof.

(ii) the provision and maintenance of a pavilion.

(iii) in or towards defraying expenses in connection with any appeal launched to raise funds for the furtherance of any of the purposes set out in this clause.

(iv) as to the income of the Sports Fund in or towards

(a) maintaining the activities of the constituent Sports Clubs and for the purposes mentioned in Rule 29, and

(b) the encouragement of sporting activities (including the provision of coaching) at the School.

(B) No payment shall be made from the Sports Fund without the consent of the Sports Committee.

(C) If there shall be any excess of expenditure over income in the General Fund Account and a surplus of income over expenditure in the Sports Fund Account at the end of any Club year, the whole of the surplus or as much thereof as shall be required to balance the General Fund Account shall be transferred to the General Fund.

ENTERTAINMENTS

38. All or part of the cost of social functions may be paid out of the General Fund and the General Committee shall decide the respective amounts to be charged to the Dining, Associate and Full Members and for guests. For so long as any funds remain in the Social Fund there shall be transferred from the Social Fund to the General Fund the amount by which the charge to Dining Members attending falls short of the highest charge for Full Members.

MEETINGS

39. The General Committee may, and the Secretary upon receipt of a requisition signed by not less than 20 Full Members shall, convene a Special General Meeting. The requisition shall state the purpose for which the meeting is to be called.

40. The Sports Committee may, and the Sports Secretary upon receipt of a requisition signed by not less than 10 Playing Members shall, convene a Special General Meeting of Playing Members. The requisition shall state the purpose for which the meeting is to be called.

41. At least seven days' notice shall be given of any General Meeting of the Club or of the Dining Members or Playing Members or of any meeting of the General or Sports Committee. The quorum for a General Meeting of the club shall be 20, and for a meeting of the Playing Members shall be 5. At a General Meeting the chairman of the meeting shall have a casting vote.

42. The Annual General Meeting shall be held not later than the end of November when the General Committee shall present a report of their proceedings and a statement of the Accounts reviewed by the Reporting Accountant.

RULES

43. (a) No alteration of or addition to these Rules shall be made except by a resolution passed by a two-thirds majority of those present and entitled to vote and casting a vote at a General Meeting and three weeks' notice of the proposed alteration or addition shall be given in writing to the Secretary to be communicated by him to the members at least seven days before the meeting.

(b) No alteration of or addition to any Rule affecting the Dining Members shall be made at a General Meeting unless the view of the majority of the Dining Members present is expressed thereon at such meeting.